Manage Alerts in SharePoint

Alerts in SharePoint  enable you to be notified by e-mail of any changes made to the content of your SharePoint Web site. You can create alerts for lists and libraries, as well as for individual items and any files in them. When you create an alert for a list or library, you can specify the kinds of changes that you want to track. For example, you can have the server alert you when an item or file is added, modified, or deleted. Alerts for files and list items notify you when the file or item is updated or deleted. For documents in libraries, you can be notified when comments in Web Discussions have been added, deleted, or edited.

You can specify how frequently you want to receive alerts. You can have them appear immediately or as daily or weekly summaries. When you no longer need to follow changes for the list, library, item, or file, you can delete your alerts at any time.

View Alerts:

To View My Alerts: Go to My settings and click My alerts on this site.

(If the site is a Meeting Workspace site, ignore step 1. Instead, from the Modify This Workspace menu on the home page, click Site Settings)

View and Manage Other User’s Alerts:

You must have administrator rights to view other users’ alerts.

1. On the top link bar, click Site Settings.
2. Under Administration, click Go to Site Administration.
3. click Manage user alerts.
4. In the Display alerts for menu, click the name of the site user whose alerts you want to view and then click Update.
5. You should see the list of alerts that were created for that particular user. Now you can modify the alerts for that User.

Please Note: When you remove a user from a SharePoint site after he or she has create alerts, you must manually delete any alerts that he or she has set up. This is also true for any lists or libraries where you change security settings to limit access. If a user has set up alerts for the list or library, he or she will continue to receive them after you change the security settings. It is important to delete these alerts to prevent unauthorized users from having access to site and user information.